Organization is futile without developing the proper habits

Organization is futile without developing the proper habits and mindset. Call it a new philosophy about stuff, or a call it whatever you like. The fact remains- if you organize your home, your email, your systems, your finances, your garage, your files, your office, your iphone, your computer, your calendar or your life; they will probably become disorganized very quickly if you don’t work hard to develop new habits and a new mindset.

Here are the most important tips I can summarize to get you moving with small daily improvements in your organization quotient.

1. Eliminate- the more you eliminate off your calendar, next actions list, projects list- the more you eliminate from your office, home, finances, and life in general the simpler you will make it to keep organized.
2. Seek simplicity- if there is a complicated way to o something and a simple way, choose the simple way. Go for the big picture. Sometimes simple may cost a little more on the surface but after you look at the hidden costs ( opportunity cost, cost of time, cost of gas, cost of diffusion, cost of distraction) you’ll come out ahead by choosing a simpler more focused option.
3. Organize your stuff. After step 1 and 2 you shouldn’t have that much stuff left to organize. The proper process to organize just about anything (hat tip to all professional organizers like myself, NAPO and where I first learned this system- Julie Morgenstern) is as follows. Sort by putting like items together by association, then Purge by tossing, selling, giving away or recycling, then Assign the remaining items a home, then Containerize the items in their home, then continually Assess your system.
4. Put your stuff back in it’s home right now. Form the habit of picking up your stuff and putting it back after you use it. We teach our kids this right? Put you toys up before we go to bed. Put your books in your locker before you leave school. Put the dishes in the sink. Put those toys up before you get more out. So, my theory is that if we teach it to our kids you better do it yourself or you’re a hypocrite and kids are the best hypocrite detectors. Not to mention the fact that your life will be less stressful when you know where things are.
5. Implement David Allen’s GTD system to handle the rest of your productivity concerns. This system will help you organize your thoughts and close the open loops in your mind. It will teach you to collect your information with various tools, to process this information and then how to act on it. You’ll create next actions lists, tickler file systems, project plans and lots of other helpful systems for increased personal productivity.

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