File labeling rules for consistency
ByIf you opt for the hanging file folder with labels, then make sure you select the longer version of plastic label. I believe one of the most important considerations when creating a filing system in uniformity. You want everything to be standardized as much as possible. You don’t want one label short, the next medium and the next long. You don’t want one label green, one blue and the others clear. This holds true for choosing the right kind of label maker as well. You want to pick one label maker and stick with it. By the same kind of tape when you go to the office store or order it online. The other key factor in labeling that most forget; is to document the specifics of size, style and font that has been used in the filing system. Again you don’t want file labeled justified, bold and another 1×1 italic. Write this information down in a system or at worst case leave it with the label maker or the plastic file tabs. These seem like simple steps, but it’s my belief that people file with their eyes and if clutter and confusion exist, then procrastination follows. People flat don’t file when their system if haphazard.
Use this kind of label if you opt for labels
If you decide not to go with the hanging file folder plastic label option, I suggest you use the system taught by David Allen in Getting Things Done. Simply label your manila file folders and lay them next to one another. Not too loose and not too tight. I’ve even +’d this little idea by using file box holders from Fellowes.
See the picture of my filing system.
The titles are all pretty clear and it are easy to flip through or reference with a file map.
